024-7722-0347

hello@hometrustcompanionship.co.uk

Privacy Policy

PRIVACY POLICY

Effective Date: 1st June 2026
Last Updated: 1st June 2026

Welcome to the website of Hometrust Companionship Ltd (“Hometrust”, “we”, “our”, “us”).

We are committed to protecting your personal data and respecting your privacy in accordance with:

  • UK General Data Protection Regulation (UK GDPR)
  • Data Protection Act 2018
  • Privacy and Electronic Communications Regulations (PECR)
  • Guidance issued by the UK Information Commissioner’s Office (ICO)

This Privacy Policy explains how we collect, use, store, protect, and share your personal information when you visit our website or contact us regarding our companionship and wellbeing support services.

  1. WHO WE ARE

Company Name: Hometrust Companionship Ltd
Business Type: Non-Regulated Companionship & Wellbeing Support Services
Registered in: United Kingdom

Contact Email: hello@hometrustcompanionship.co.uk
Telephone: 024-7722-0347
Website: www.hometrustcompanionship.co.uk

For the purposes of UK GDPR, Hometrust Companionship Ltd is the Data Controller of your personal data.

  1. WHAT PERSONAL DATA WE COLLECT

We may collect and process the following categories of personal information:

  1. Information You Provide Directly

When you:

  • Complete a contact form
  • Request information
  • Make an enquiry
  • Book a consultation
  • Subscribe to updates
  • Apply for employment
  • Submit referral information

We may collect:

  • Full name
  • Email address
  • Telephone number
  • Address
  • Emergency contact details
  • Information relating to companionship support needs
  • Communication preferences
  • Any information voluntarily submitted through forms or messages
  1. Website Usage Information

When you use our website, we may automatically collect:

  • IP address
  • Browser type
  • Device information
  • Website pages visited
  • Date/time of access
  • Referral sources
  • Cookies and analytics information
  1. Sensitive Information (Special Category Data)

In limited circumstances, you may voluntarily provide information relating to:

  • Health or wellbeing
  • Disabilities
  • Support requirements
  • Safeguarding concerns

We only process this information where:

  • You have given explicit consent
  • Processing is necessary for safeguarding
  • Processing is necessary to provide requested services
  • We are legally required to do so
  1. HOW WE USE YOUR INFORMATION

We use personal data to:

  • Respond to enquiries
  • Arrange consultations
  • Deliver companionship and wellbeing services
  • Communicate with clients and families
  • Maintain safeguarding records
  • Improve website functionality
  • Manage referrals
  • Process recruitment applications
  • Comply with legal obligations
  • Protect clients, staff, and the public
  1. OUR LEGAL BASIS FOR PROCESSING

Under UK GDPR, we rely on the following lawful bases:

Purpose

Legal Basis

Responding to enquiries

Legitimate Interests

Delivering services

Contract

Website analytics

Consent / Legitimate Interests

Safeguarding concerns

Legal Obligation / Vital Interests

Recruitment

Legitimate Interests

Marketing communications

Consent

Maintaining records

Legal Obligation

Where Special Category Data is processed, we rely on additional lawful conditions under Article 9 UK GDPR.

  1. COOKIES & WEBSITE TRACKING

Our website may use cookies to:

  • Improve user experience
  • Analyse website traffic
  • Monitor website performance
  • Support security and fraud prevention

We may use:

  • Essential cookies
  • Analytics cookies
  • Functional cookies

Non-essential cookies will only be used with your consent through our website cookie banner.

Users can control cookie settings through their browser preferences.

  1. WHO WE SHARE INFORMATION WITH

We may share personal information with:

  • Secure IT and website providers
  • Email and communication providers
  • Professional advisers
  • Insurance providers
  • Safeguarding authorities where legally required
  • Emergency services if necessary
  • Regulatory or law enforcement authorities

We do not sell personal data to third parties.

All third-party providers are required to process data securely and lawfully.

  1. INTERNATIONAL DATA TRANSFERS

Where website or cloud providers process information outside the UK, we ensure appropriate safeguards are in place, including:

  • UK International Data Transfer Agreements (IDTA)
  • Adequacy Regulations
  • Standard Contractual Clauses (SCCs)
  1. HOW WE STORE AND PROTECT YOUR DATA

We implement appropriate technical and organisational security measures including:

  • Password-protected systems
  • Encrypted devices where appropriate
  • Restricted access controls
  • Staff confidentiality obligations
  • Secure cloud storage
  • Safeguarding procedures
  • Regular software and security updates

Despite these measures, no internet transmission is completely secure.

  1. HOW LONG WE KEEP INFORMATION

We only retain personal data for as long as necessary for:

  • Service delivery
  • Legal compliance
  • Insurance requirements
  • Safeguarding obligations
  • Dispute resolution

Retention periods may vary depending on the type of information involved.

When no longer required, data will be securely deleted or anonymised.

  1. YOUR RIGHTS UNDER UK GDPR

You have the right to:

  • Access your personal data
  • Request correction of inaccurate information
  • Request erasure (“right to be forgotten”)
  • Restrict processing
  • Object to processing
  • Withdraw consent
  • Request data portability
  • Lodge a complaint with the ICO

Requests can be made using the contact details below.

  1. CHILDREN & YOUNG PEOPLE

Where services involve young people, we take additional safeguarding and privacy precautions.

Parental or guardian consent may be required where appropriate.

We do not knowingly collect personal information from children through the website without appropriate lawful basis or consent.

  1. SAFEGUARDING DISCLOSURES

As a companionship and wellbeing support provider, we may disclose personal information without consent where necessary to:

  • Protect vulnerable individuals
  • Prevent harm
  • Comply with safeguarding duties
  • Meet legal obligations

Such disclosures will be proportionate and documented appropriately.

  1. MARKETING COMMUNICATIONS

We will only send marketing communications where:

  • You have consented
  • There is a lawful basis to do so

You can unsubscribe at any time by:

  • Clicking unsubscribe links
  • Contacting us directly

We do not engage in unsolicited marketing contrary to PECR regulations.

  1. THIRD-PARTY LINKS

Our website may contain links to third-party websites.

We are not responsible for the privacy practices or content of external websites.

Users should review the privacy policies of those websites separately.

  1. CONTACTING US

If you have any questions about this Privacy Policy or your personal data, please contact:

Hometrust Companionship Ltd
Email: privacy@hometrustcompanionship.co.uk

  1. INFORMATION COMMISSIONER’S OFFICE (ICO)

You have the right to complain to the UK supervisory authority:

Information Commissioner’s Office (ICO)

  1. CHANGES TO THIS POLICY

We may update this Privacy Policy periodically to reflect:

  • Legal changes
  • Regulatory updates
  • Website improvements
  • Service developments

The latest version will always be published on our website.